Adaptations are changes to your home that help you and your family live independently with privacy, confidence and dignity.
Stage 1 Initial Approval in Principle
This means an occupational therapist has assessed your needs and undertaken a home visit and confirmed that the adaptation(s) are feasible with housing association staff.
A recommendation has been sent to the housing association who have checked your adaptation request and confirmed that you do not have any current applications or assessments for re-housing.
Your adaptation request will be held until approval has been given for the works.
Timescales vary between Housing Associations. The OT Team Manager/designated other has five working days following receipt of the request to consider the OT recommendation and process to the Housing Association.
Stage 2 Monitoring of Request
Your Occupational Therapist will monitor your request until funding has been awarded and will ensure that the Housing Association are informed of any changes to your Matrix score.
During this time it is important that you contact your Occupational Therapist if you feel your needs or circumstances have changed as this may change your need in relation to the works recommended.
Timescale will vary from person to person and between Housing Associations.
Stage 3 Allocation of Funding
Housing Association staff will contact the Occupational Therapist to confirm the allocation of funding for the adaptation(s) when this is awarded. Housing Association staff, your Occupational Therapist and the contractor will contact you to co-ordinate a joint visit to your home.
Timescales vary between Housing Associations.
Stage 4 Preparation of Drawing and Works Specification
Your Occupational Therapist, Housing Association staff and the Contractor will visit you in your home to agree the adaptation works required.
The Contractor will prepare a drawing and/or specification for the works. It is important that you ask any questions you may have about the works as you and your Occupational Therapist need to approve the works required.
You may wish to discuss provision of temporary equipment during adaptation works with your OT i.e. commode provision.
Timescales vary between Housing Associations.
Stage 5 Final Approval
The Housing Association will forward the drawings to your Occupational Therapist. They must confirm the works they are supporting.
This information will be reviewed and considered by a designated Occupational Therapist and/or Team Manager (Occupational Therapy). Once approval has been awarded, the designated Occupational Therapist or Team Manager (Occupational Therapy) will inform the Housing Association.
The Team Manager (Occupational Therapy)/ designated other has 2 working days from receipt of confirmation from the Occupational Therapist for works to be considered.
Stage 6 Appointment of Contractor
The Housing Association will instruct the contractor upon receipt of the confirmation for the adaptation(s). You will be advised of the timescales for the works.
Timescales vary between Housing Associations.
Stage 7 Completion of Works
During the works please contact the Housing Association and/ or your Occupational Therapist if any issues arise as we will try and resolve these with you and the Contractor.
Your Occupational Therapist will visit you at home or contact you to ensure that the adaptation is appropriate and to provide any necessary equipment and training on its use.
If you are unsure about how to use your new facilities or equipment, please contact your Occupational Therapist. The Housing Association may also need to visit you to check the works completed are satisfactory.
Timescales vary between Housing Associations.